Vision and Mission of the institution

Lucknow Public College of Professional Studies has a decentralized and participative management system for organization governance.

Governing Body- This is the final decision-making body of the college. Every decision taken by the GM is finally approved by the members of governing body through consensus.

General Manager- General Manager represents the “Lucknow Public educational Society”. All the recommendations made by the Principal and other committees are implemented by GM.

Principal- The key person of the organization deals with the students, IQAC, COE, Library, Proctorial Board, TPC, and administration. The Principal consults with the Dean (academics) for all the academic matters.

Dean:- With the help of two coordinators the Dean manages the academic activities and conducts meetings with HODs for day-to-day college activities.

Academic coordinators- The college has two academic coordinators for all the teaching-related planning and day-to-day engagements of the academics.

Five HODs- The head of the department work with the faculty members for all the teaching-related assignments.

-Different clubs and LTF members work under the Student Council Faculty Head who informs the student-related issues. which brings to the notice of the principal through the above channel.

The above channel empowers all stakeholders (Students, Teachers, and Management) of the organization in a democratic and participative decision-making process for an effective outcome. Adequate power and autonomy are given to all authorities (Director, Principal, Dean, Heads, etc.) to perform their role. Participation of the faculties and students through the committees allows them to give suggestions and feedback to the authorities. The administrative officers and faculty members are involved in creating policies and procedures, deciding guidelines, rules & regulations pertaining to admission, examination, events, placement, discipline, grievance, counseling, training & development, library, etc. Students also plays important role in maintaining discipline and conducting cultural or academic events. Students from all courses are selected for the LTF team under various categories ( Academic, sports, discipline, drama, etc). Different clubs of the college perform under the guidance of club heads with the support of LTF members. Faculty members are given representation in various committees and clubs. All the committees and cells have operational autonomy. Alumni are also considered in the decision-making process through the Alumni association.

Case study on decentralization and participative management:

Annual event Xenium is organized by the LPCPS every year. In 2020, this was organized as Xenium International. Students from all over India and abroad participate in this mega event. These seven days events with hundred plus activities are only conducted by LPCPS faculty, staff, and students. Different clubs and committees of students play major roles in organizing the events. The hospitality of the guest students is managed by students as well as admin staff. The Proctorial board maintains the discipline during the whole event with the help of LTF discipline members.

6.2.1 The institutional Strategic / Perspective plan is effectively deployed

Lucknow Public College of Professional Studies (LPCPS) started its journey with two courses (BCA and BBA) in 2009. Under the strategic plan, LPCPS focused on increasing the number of new courses. Under this, B.Com and B.Com Honors courses were started in 2014, and BAJMC and B.Sc courses were started in 2016. As per the perspective plan, the college decided to launch certification courses. In 2016 college started six certificate programs including video & photography, tally, French, and IIT Bombay certification programs. similarly, in 2017, 2018, 2019, and 2020 many more programs were started. The aim of these programmes is to provide employable education to the LPCPS students.

Year wise following courses were started.

CERTIFICATE PROGRAMME OFFERED IN 2016-17
IIT Bombay  Spoken Tutorials		2016-2017
Cyber Security		2016-2017
French		2016-2017
Tally		2016-2017
Personality Development		2016-2017
Video & Photography		2016-2017
CERTIFICATE PROGRAMME OFFERED IN  2017-18
Programming in Python		2017-2018
Wu-Shu		2018-2019
GST		2018-2020
Income Tax & Assessment Filling		2018-2021
ST course in Effective Communication		2018-2022
Artificial Intelligence		2018-2023
CERTIFICATE PROGRAMME OFFERED IN  2019-20
Yoga		2019-2020
CERTIFICATE PROGRAMME OFFERED IN  2020-21
NISM		2020-2021

The above courses are running successfully. The employability ratio of the students increased due to these courses. These courses also enhance students' knowledge of their regular courses. Several other plans were effectively deployed in recent years like smart class, green energy campus, etc. As a process of digitalization, our library is fully automated using an integrated library management system (Koha). overall the college achieved the target as per the last five-year perspective plan in all areas.

6.2.2 Composition of Organogram

 

COMPOSITION OF GOVERNING BODY

• Chairperson-General Manager
• Management Representative- Director LPCPS
• University Representatives- 02
• Faculty Representatives-02

GENERAL MANAGER

PRINCIPAL

CONTROLLER OF EXAMINATION

• Controller Examination-01
• Deputy Controller Examination-01

PROCTORIAL BOARD

• Chief Proctor-01
• Proctor -09

DEAN ACADEMICS

• Dean Academics-01

Academic Coordinator

• Academic Coordinator-02

Composition of Student Council Faculty Head

• Faculty Head-01

Head Of Departments

• HOD Department of Computer Science-01
• HOD Department of Management-01
• HOD Department of Commerce-01
• HOD Department of Arts-01
• HOD Department of Science-01

Faculty Members

• Department of Science-08
• Department of Computer Science-07
• Department of Commerce-15
• Department of Management-08
• Department of Arts-04

Students Development Programmes-In-Charge

• In-charge-01

LIBRARY

• Chief Librarian-01
• Assistant Librarian-01

COMPOSITION OF ACADEMIC COUNCIL

• Chairman-01
• Vice-Chairman-01
• Secretary-01
• Members-14

Compositions of All Committee

• Student Grievance Redressal Committee

Coordinator-01, Co-ordinator-01, Member-04, Student Representative-02

• Internal Complaints Committee

Coordinator-01, Co-cordinator-01, Member-02, Student Representative-01

• Anti-Ragging Committee

Chairman-01, Secretary-01, Members-04

• Career Guidance and Placement Committee

Chairperson-03

• Proctorial Board

Chief Proctor-01, Proctors-09

• Research And Project Committee

Coordinator-01, Co-cordinator-01, Member-02

• Library Committee

Coordinator-01, Co-cordinator-01, Member-05

• Examination Committee

Controller of Examinations-01, Deputy Controller of Examinations-01, Members-09

• Grievance Redressal Committee- Employee

Chairman-01, Secretary-01, Members-02

• Co-Curricular Management Committee

Coordinator-01, Co-cordinator-01, Member-03

• Hostel And Mess Committee

Coordinator-01, Girls-Hostel Warden-01, Boys-Hostel Warden-01, Member-01, In-Charge-01, Student Representative-01

• Admission Committee

Chairperson-01, Vice-Chairperson-01, Coordinator-01, Members-06

• Alumni Committee

Coordinator-01, Co-cordinator-01, Member-06

• IT Initiative and Website Committee

Coordinator-01, Co-cordinator-01, Member-05

• Maintenance Committee

Coordinator-01, Co-Coordinator-01, Member-03, Branch Supervisor-01

• Internal Feedback Committee

Chairman-01, Vice-Chairman-01, Member-04

COMPOSITION OF TRAINING AND PLACEMENT CELL

• Head Training-01
• Head Counselling-01, Member-01

 

 

COMPOSITION OF IQAC

• Chairperson- Head of the Institution-01
• Senior Teacher-Director IQAC--01
• Director-LPCPS-Management Representative-01
• Nominee from Employers-01, Industries-01, Stakeholders-01
• Senior Administrative Officers-02
• Faculty Members-04
• Nominee each from Local Society, Students and Alumni-02

COMPOSITION OF ALUMNI ASSOCIATION

• Coordinator-01, Co-cordinator-01, Member-06

COMPOSITION OF HR DEPARTMENT

• HR Head-01
• HR Co-ordinator-01
• HR Executive-02

COMPOSITION OF ADMINISTRATION

Hostel Warden

• Warden (Girls Hostel)-01, Hostel Caretaker-01
• Warden (Boys Hostel)-01

 Office Representatives

• Representative Members-03

Branch Supervisor

• Branch Supervisor-01

Accounts Head

• Accounts Head-01, Junior Accountant-02

Transport In-charge

• Transport In-charge-01

*****

 

6.3.3.1. Total number of professional development /administrative training Programmes organized by the institution for teaching and non teaching staff year wise during the last five years

 

Year	2016 - 2017	2017 - 2018	2018 - 2019	2019 - 2020	2020 - 2021
Number	0	0	2	5	1

 

Formula:

 

 

=( 2 + 5 + 1)/ 5

= 1.6

Lucknow Public Educational Society is operational in the state of Uttar Pradesh & Delhi. The society has been set up to establish educational institutions to provide quality education and to work towards global development of the students.

Internal Audit

Internal Audit is planned and performed by the Management of Lucknow Public College of Professional Studies. The Financial Statements are prepared on the historical cost convention and the proper books of account are kept by the college. These statements are prepared in accordance with the Generally Accepted Accounting Principle (GAAP) and the applicable mandatory Accounting Standards. The preparation of financial statements requires adoption of estimates and assumptions that can affect the reported amount of revenue, expenditure, assets and liabilities as well as the disclosure of contingent liabilities. Difference between the actual results and estimates are recognized in the year in which they become known or materializes.   

External Audit

R. P. Verma & Co, Chartered Accountants, have been our Statutory Auditors for the last 5 years. They are independent auditors appointed by the Society to conduct the audit of the financial statements of the Society. They have not pointed out any weakness in the internal control system. The reports of the statutory auditors are available for the last 5 years. They have stated in their report that proper books of accounts have been kept by the Society and expressed opinion that the financial statements give a true and fair view in conformity with the accounting principles on the Balance Sheet and Income & Expenditure Account. The qualified opinion is not related to the systems and procedures or the internal control systems.

6.4.2.1: Total Grants received from non-government bodies, individuals, Philanthropers year wise during the last five years (INR in Lakhs).

Year	2016-2017	2017-2018	2018-2019	2019-2020	2020-2021
INR in Lakhs	NIL	15,200	1,82,500	3,09,342	25,000

Lucknow Public College of Professional Studies is committed towards the overall growth and development of the students and for ensuring these institutional strategies are decided to work upon them by making proper implementation on all the decisions on time with full efficiency and effectiveness. This helps in allocating the available funds as per the listing of priorities. These institutional strategies required to be checked periodically for efficient and effective mobilization, allocation & utilization of limited resources.

The college is affiliated with University of Lucknow since 2009, and there by mainly depends on the fees from students for generating the funds for the different kind of expenses of the college and the college builds a positive image in the society by which it is able to generate funds from sponsorships also.

Management of Finance and Investments:

• Management representatives monitor the expenses and collection of funds from the different sources like fees submission and collection of funds for different purpose.
• Accounts department is liable for collecting the invoices and bills from the College Supervisor and recording the daily transactions and maintaining books of accounts of the College.
• Head Office conducts internal verification of books of accounts of college and executes all the necessary work related to auditing and other statutory compliances.

Strategies for mobilization of funds:

The college is financially viable from the inception. This college has a method of managing and mobilizing its financial resources with ultimate transparency.

1. Different departments, committees and individual staff members has to submit the proposals for the events to the college principal which will monitor the need, sanction and execution of such proposals.

 2. The college encourages each section of the institution to find sponsors towards meeting the expenses for organization of events and activities.

 3. Active involvement of Alumni Association is ensured, while organizing any event, activity or outreach program.

4. The principal is expected to study and recommend various ways to channelize funds for the development of the institution.

 6. The new construction and maintenance works are to be sanctioned only after conducting a feasibility study under the guidance of principal.

7. Disaster relief and social outreach programs are being planned by the college on humanitarian grounds.

8. For meritorious students free ships are provided by the college.

9. College also focus on the co-curricular activities for the students and distribute funds for the sports and cultural activities.

10.  Tuition fee is used mainly for the college infrastructure as well as academic activities.

11. As finalized by the Management, the funds are used according to the needs in the different heads as mentioned below:

• Expenditure on maintenance of academic facilities.
• Expenditure on maintenance of physical facilities.
• Expenditure for infrastructure augmentation.
• Expenditure on cultural & social welfare.
• Expenditure on research and innovations.

​​​​Internal Quality Assurance Cell (IQAC) has contributed significantly for institutionalizing the quality assurance strategies and processes.

Response:

 

1. Mentor-Mentee Role
   1. Mentor- Mentee facility for newly appointed faculty.
   2. Mentor- Mentee facility for Students.

 

1. Mentor-Mentee facility for newly appointed faculty Objectives:
   • To make conversant the newly appointed faculty members with organizational environment.
   • To make conversant the faculty on the policies and practices of the college.
   • To make conversant the faculty with the students.
   • To help faculty in preparation of lecture plan and completion of the syllabus.

Functions:

 

The mentee can take suggestions from the mentor in relation to make notes, conduction of classes, attendance records, topics related with syllabus and other required matters. This is the responsibility of the mentor to guide the mentee about college policies, cultures, rules and regulation. A report of discussions held with mentee to be submitted by mentor at the end of semester and mentee submits the feedbacks of such discussions. A minimum of two meetings are held in a semester.

Outcome:

 

This practice provides the mentee to make conversant with the organizational policy, customs and practices adopted by the college so that mentee can work adequately. Classroom training, lecture delivery and ICT methodologies are made aware as the mentor shares the same domain. This saves the adaptability time for mentee.

 

2.  Mentor–Mentee facility for students

 

Objective:

It is the practice of the college to allot a faculty member as a mentor to the students. In the mentor- mentee process, the mentor looks after the allotted students in both personal and professional aspect. The mentor tries to understand the goals, interest and hobbies of the student and guide him how to achieve them.

Functions:

To provide efficient mentorship of each and every student of the college, total students of the college divided by number of facilities working in the college. So that mentor can provide proper counseling in relation to studies, career objectives and goals. The Mentor creates a bonding with the students and makes them feel comfortable in discussing and sharing their psycho-social and personal issues.

Outcome:

 

The process of Mentoring delivers guidance and counseling to the students in their overall development. It helps the students to recognize their strength and weaknesses and with the support of Mentorship to overcome their weaknesses and convert it into their strength.

2. Organising regular seminar, conference and workshop for students and faculty to strengthen Research culture in the Institution

IQAC encourages the faculty members and students to actively contribute in research activities in the college and outside the college. Faculty members are allowed to take OD facility to attend conferences, seminars, symposiums, FDPs, workshops and orientation programmes conducted by other institutions. It provides guidance and expertise to the faculty to publish research papers in UGC care listed, Scopus listed, WOS listed Journals.

College conducts workshops, seminars and talk shows for the students to guide them how to write research papers and present them in seminars/ conferences and publish them in reputed Journals/ Magazines. Faculty members are required to publish at least two research papers in UGC care/ Refereed Journals.

6.5.2 The institution reviews its teaching learning process, structures & methodologies of operations and learning outcomes at periodic intervals through IQAC set up as per norms and recorded the incremental improvement in various activities

 

Preparation of Lesson Plan:

The teaching-learning process is continuously reviewed by the Institution. The teaching plan for the semester is effectively implemented as per the guidelines of University of Lucknow. Faculty members are instructed to prepare their lesson plan in the beginning of the semester for their respective courses. The lesson plan includes topics, planned date, content analysis, expected learning outcome, instructional strategies/ resource usage and the evaluation technique. Lesson plans are strictly followed by the teachers and it is monitored by the concern HOD’s and Dean Academics. The lecture delivery system is analyzed with the help of lesson plan. HOD’s and Dean Academics take rounds and observe lectures delivered by the staff, and review the progress of the completion of the syllabus in the staff meeting periodically. Teachers are expected to conduct remedial classes for slow learners as well as grooming and preparatory classes for mediocre and advance learners. The Principal and Dean Academics review the implementation of the academic calendar. Any discrepancy in the implementation is taken very seriously. Through these measures the teaching learning process and general discipline have improved. Review of learning outcome is done by taking feedback from the students. Oral feedback is taken by the Dean Academics and the Principal, and written feedback is also in practice. According to the students feedback corrective measures are taken by the Dean Academics and Principal.

 

Mapping the Students according to their performance:

As per the recommendation of the IQAC the students are mapped in three categories Level 1(Advance Learner), Level 2 (Mediocre Learner), and Level 3 (Slow learner). In the beginning of each academic session a subject wise exam is conducted by the college for the 1^st semester students to identify the levels of the students and a bridge course is provided by the subject experts to slow learner students so that they can able to understand the basic concepts. The mentors are appointed to monitor the students for improvement of their university results. The main objective of the mapping is to identify, counsel students who are slow learners in academics and have less attendance and also to encourage them to attend remedial classes. The following practices will be adopted as per the level of students.

 

Level 1: (>/= 75%)

 

The high performers are provided additional assignments, advanced level problems. Classes such as JAM,  CAT by Catapult and other competitive classes.

 

Level 2: (<75% but >50%)

 

Mediocre students are those who manage to pass or clear their subjects. They will be counseled by the class mentors and motivated to practice more for improving their performance and are also provided grooming and preparation classes.

 

Level 3: (</= 50%)

Slow learners are students who need special attention. They are provided Bridge course by subject experts during the 1^st semester and Remedial classes at the end of the semester. A continuous evaluation of their performance is undertaken by the faculty members by conducting frequent written and oral test. According to the requirement of students one to one class is also provided during the semester.